Outlook 2010 and 2013 are very popular desktop email programs. They allows you to configure all your email accounts to let you read and send mail from your desktop. This tutorial is going to show you how to setup an Email Account in Outlook 2010 or Outlook 2013. NOTE: There are several versions of Outlook. Make sure which version you are using, as they are all a little different.
The first thing you need to do before you can configure any email program is create an email account in your web hosting account. This is usually done through your cPanel, and if you have any questions on how to do that, please view the tutorial "How to Create a POP EMail Account". Now, we have our account, and we are going to open the Outlook 2007 program on our desktop. Once the program opens, you will see a top menu bar. Click on the Tools link. This will produce a drop-down menu, and you need to click on the link called Account Settings.
OUTLOOK 2010
The Email Accounts window will now appear. At the top, click on the New button. This takes you to the Auto Account Setup window. In the first box, Enter the Name as you would like it to appear in the FROM field of Outgoing emails. In the next box, enter your full complete new email address. The next two boxes are for your email password, to enter it once, and then to confirm it. Check the box at the bottom of the page to Manually configure server settings. Now click Next.
On the next screen you will be asked to Choose Email Service. Make sure that Internet Email is selected, and select the Next button at the bottom of the page. This will take you to the Internet Email Settings window. Under the section called Server Information, select POP3 for your account type. In the first box, enter your Incoming (POP3) server setting, and in the second box enter your Outgoing (SMTP) server setting. These settings are "mail.mydomain.com" - without the quotes, and mydomain.com being your actual domain. (Example: mail.123abc.net). In the section called Logon Information, enter your User Name. This is your email address. In the final box, enter your email password for this account. Now click the More Settings button.
This takes you to the Internet Email Settings window. Click on the Outgoing Server Tab. Check the box that says My outgoing server requires authentication. SMTP Authentication means that Outlook will logon to your mail server when sending email as well as when receiving to make sure that you are the only one that can send email from your account. Most SMTP servers use the same username and password as the incoming (POP3) servers, so mark the radio button that says "Use same settings as my incoming mail server". Then click OK. Now click on Next. And you are ready to click on Finish. You are now ready to start sending and receiving emails from Outlook 2010. Just remember that you must always first create your accounts in your hosting cPanel, or they will not work!
OUTLOOK 2013
Automatically detect and setup Internet email
Note: To complete these steps, you will need to know your email address and password provided by your Internet service provider (ISP).
1. Start Outlook.
2. Click the File tab.
3. In the Info category, click Account Settings, and then click Account Settings in the dropdown.
4. On the Email tab, click New.
5. In the Add New Account dialog box, to configure the new email account automatically, configure the following settings in the Email Account section under Auto Account Setup:
◦ In the Your Name box, type your full name.
◦ In the Email Address box, type your e-mail address.
Note: Your ISP provides this information.
◦ In the Password box, type the password that your ISP provided.
◦ In the Retype Password box, retype the password, and then click Next to begin the Auto Account Setup process.
Outlook will then try to automatically configure your account. Some ISPs require the full email address to be entered into the User Name field. If you want Outlook to automatically enter your email password, make sure that the "Save this password in your password list check box is selected. If your account is successfully configured, the Add New Email Account dialog box indicates that the account is created successfully.
◦ Click Finish, and then click Close to complete the account setup.
Note: If the automatic configuration fails, the Auto Account Setup feature tries to connect by using a connection that is not encrypted. If this method also fails, then the account must be configured manually.
Manually setup Internet email
◦ Note: To complete these steps, you will need to know your email address, password, incoming mail server name, and outgoing mail server name that is provided by your Internet Service Provider (ISP).
◦
◦ To configure the Internet email account manually, follow these steps in the Add New Account dialog box:
◦ Click the Manual setup or additional server types check box, and then click Next.
◦ Click POP or IMAP, and then click Next.
◦ Under User Information , configure the following settings:
◦ In the Your Name box, type your full name.
◦ In the Email Address box, type your full email address.
Note: Your ISP provides this information.
◦
◦ Under Server Information, click the kind of email account that you have in the Account Type box. If you select POP3 or IMAP in the Account Type box, configure the following settings:
◦ In the Incoming mail server box, type the name of the server in lowercase letters. The name may be in the form of "mail.contoso.com." Or, the name may be in the form of an IP address, such as 172.12.0.0.
◦ In the Outgoing mail server (SMTP) box, type the name of the outgoing email server in lowercase letters. The name may be in the form of "mail.contoso.com." Or, the name may be in the form of an IP address, such as 172.12.0.0.
◦ Under Logon Information, configure the following settings:
◦ In the User Name box, type your user name. The user name is usually the part of your email address to the left of the @ symbol. Some ISPs require the full email address. Therefore, please contact your ISP if this is needed.
◦ In the Password box, type the password that your ISP provided.
◦ If you want Outlook to remember your email account password, click to select the Remember password check box.
◦ If your ISP requires it, click to select the Require logon by using Secure Password Authentication (SPA) check box to log on by using Secure Password Authentication.
◦ Click Test Account Settings. When you click Test Account Settings, the following process occurs:
◦ The connectivity of the system to the Internet is confirmed.
◦ You are logged on to the SMTP server.
◦ You are logged on to the POP3 server.
◦ If the POP3 server must be logged on to first, Outlook automatically sets the Log on to incoming mail server before sending mail option.
◦ A test message is sent. This message explains any changes that Outlook made to the initial setup.
◦ Click Next, and then click Finish.
